Privacy Policy
Data Privacy Policy
1. Purpose and Scope of Notice
From time to time, Scott Cawley Ltd (‘Scott Cawley’, ‘we’, ‘us’, ‘our’) will have reason to process information (“Personal Data“) of those who interact with us. We respect and value your privacy. That is why we have set out in this Data Protection Notice (this “Notice“) how and why Personal Data relating to you will be collected and processed by us and/or on our behalf by our third party service providers.
You should review this page regularly for updates. If you have comments or questions about our privacy or terms of use, please email: info@scottcawley.com.
2. Data Controller
For the purposes of this notice, the controller of your Personal Data is Scott Cawley Ltd, company number 453222 with registered offices at College House, 71-73 Rock Road, Blackrock, Co. Dublin, Ireland, A94 F9X9.
3. Information We May Collect From You
We may collect and process the following Personal Data about you:
- Personal Details - This may include general Personal Data about who you are, such as your name, address, e-mail address, company name, telephone number, employer, affiliation and other details. We may obtain this information directly from you or indirectly from third parties.
- Businesses and Organisations - If you work for or are otherwise involved in a business or other organisation that seeks to collaborate with, contribute to or otherwise become involved with Scott Cawley or affiliated body, then we may be provided with your Personal Data.
- Technical Information - We may collect and process the following Personal Data about you when you use our Website including your device type, operating system, browser, IP address, location and details of your visits including resources accessed.
4. Cookies
Cookies are small data files automatically downloaded to your browser when you visit certain websites. We use only functional cookies to ensure that we give you the best experience on our website. We do not use tracker or analytical cookies or any other means for recording sharing browsing behaviour, interests or Personal Data of Website visitors with third-parties during or after Website visits. Functional cookies are ephemeral and expire at the end of your browsing session.
5. Legal Bases & Purposes
The legal basis under which (“Legal Basis“) and the reasons why (“Purposes“) we collect, obtain and process your Personal Data include:
5.1 Consent
Unless it is necessary for a reason allowable in the GDPR, Scott Cawley will always obtain consent from a data subject to collect and process their data. Purposes for which consent will be requested may include:
- Applying for open job postings on our Website with your Curriculum Vitae, and
- Requests to join Webinars or attend an event
Your response to these inquiries is strictly voluntary, although it may be necessary to complete the activity with which the information is associated.
5.2 Legitimate Interests
It is in our legitimate interests to collect and process your Personal Data for a range of business purposes. When we process your Personal Data based on our legitimate interests, we make sure to consider and balance any potential impact on you and your data protection rights. We will not process your Personal Data for activities where our interests are overridden by the impact on you.
The purposes for which we process Personal Data with legitimate interests:
- To develop and maintain our relationship with you or your organisation;
- To conduct administrative and operational processes within Scott Cawley;
- To manage our Website, and
- To conduct ecological surveys using sound recording devices (e.g. bat detectors) and video/sound recording devices (e.g. cameras).
5.3 Performance of a Contract
Where Personal Data is collected and processed to fulfil a contract with the data subject, consent is not required. This will be the case where the contract cannot be completed without the personal data in question (e.g. a delivery cannot be made without an address to deliver to).
The purposes for which we process Personal Data for contractual performance includes:
- Fulfilling your orders and requests
- Employing our staff, and
- Working with contractors and other third parties
5.4 Compliance with a Legal Obligation
We may process your Personal Data where it is necessary to comply with legal obligations to which we are subject, the purposes of which may include our obligations under Irish and EU laws relating to employment, taxation, conduct of business with public bodies, notifiable illness and public health, and compliance with law enforcement requests as per the Irish Data Protection Act, 2018 (Part 5).
5.5 To Defend, Establish or be a party to Legal Claims
We may process your Personal Data as necessary in order for us to establish, investigate, exercise or defend a legal claim to which you are a party for the purposes of filing legal proceedings.
6 Sharing and Disclosure of Personal Data
We will not disclose your Personal Data to third parties unless you have consented to this disclosure or unless the third party is required to fulfil a request you have made or contract that you have entered into. We will only disclose your Personal Data to third parties in the following circumstances:
6.1 Contracted Service Providers and Third Parties
When:
- We contract service providers and suppliers to carry out work on behalf of Scott Cawley;
Note that Scott Cawley applies measures to ensure that the processing of Personal Data by contracted third-parties complies with applicable data protection and confidentiality laws.
6.2 Law Enforcement Agencies
When:
- We believe in good faith that we are required to disclose it to comply with an applicable law, or
- Obliged to comply with court orders, summons, search warrants, or any other statutory, legal or regulatory obligation or request to which Scott Cawley is subject
7 Data Retention
We will store your personal Data only for as long as necessary for the purposes of providing services to you or, as required by law.
In accordance with our policy on data retention we shall keep your Personal Data which we process on the basis of your relationship with Scott Cawley, for a period of time after your engagement with Scott Cawley which depends on why you have interacted with us.
Please contact info@scottcawley.com for further information about our data retention periods.
8 Storing of and Transfers of Your Personal Data
Scott Cawley is committed to protecting your privacy and ensuring the security of your information. To prevent unauthorised access or disclosure, to maintain the accuracy of all data and to ensure the appropriate restrictions on use of information, we have put in place appropriate physical, electronic and strict managerial procedures to safeguard your privacy and secure the information we collect online. We will continue to update policies and implement additional security features as new technologies become available.
Your Personal Data may be stored and transferred inside or outside the European Economic Area (“EEA“). We only transfer your Personal Data outside the EEA where the EU Commission has decided that the third country in question ensures an adequate level of protection in line with EU data protection standards or if there are appropriate safeguards in place to protect your Personal Data.
If you would like to find out more about the appropriate safeguards that we have in place to govern the transfer of your Personal Data you can contact us at info@scottcawley.com.
Unfortunately, the transmission of information via the internet is not completely secure. Although we will always do our best to protect your Personal Data, we cannot guarantee the security of any information you transmit to us; any transmission is at your own risk. Once we have received your information, we will endeavour to use strict procedures and security features to try to prevent unauthorised access.
9 Your Rights and How to Exercise Them
This section sets out the rights which you can exercise to address any concerns or queries with us about our processing of your Personal Data.
You can exercise any of these rights by making a subject access request (SAR), i.e. by submitting an email with your request to info@scottcawley.com or by calling our landline telephone number. We may request proof of identification to verify your request.
We will provide you with information on any action taken upon your request in relation to any of these rights without undue delay and at the latest within one month of receiving your request. We may extend this timeframe by one more month if necessary having regard to the circumstances of the request. However we will inform you if this arises.
Subject to certain restrictions, you can exercise these rights in relation to your personal data that is processed by Scott Cawley.
- The right to be informed about the processing of your personal data
- The right to access your personal data
- The right to rectification of your personal data
- The right to erasure of your personal data
- The right to data portability
- The right to object to processing of your personal data
- The right to restrict processing of your personal data
- Rights in relation to automated decision making, including profiling
10 Questions and Complaints
If you have any concerns about the way your Personal Data are being used or processed by Scott Cawley, please contact info@scottcawley.com.
If you have any concern in relation to how your Personal Data is used or processed, you have the right to lodge a complaint with the Irish Data Protection Commissioner on its Website: https://www.dataprotection.ie/.
11 Changes to this Notice
We reserve the right to change this Privacy Policy statement from time to time at our sole discretion. If we make material changes to our privacy policy, these changes will be posted to our privacy policy page and effective immediately upon communicating the revised notice to you.
If at any time we decide to use your Personal Data in a manner significantly different from that stated in this notice, or otherwise disclosed to you at the time it was collected, we will notify you and you will have a choice as to whether or not we use your information in the new manner.